How to Move Lotus Notes NSF Files in Outlook?

This article will cover both manual and third-party tool NSF to PST Converter. We are aware of the widespread use of Microsoft Outlook and HCL Notes (previously Lotus Notes) as email clients worldwide. But these two email programs aren’t the same; Lotus Notes uses the NSF (Notes Storage Facility) file format, whereas Microsoft Outlook stores data in the PST (Personal Storage Table) and OST (Offline Storage Table) file formats.

A lot of people are moving from Lotus Notes to Outlook due to changes in the market and their business needs. NSF files can be converted to PST format for a variety of reasons. Continue reading the blog to the very end to easily convert your NSF files to Outlook PST format with CubexSoft NSF Converter.

Reasons for Switching NSF File to Outlook PST

Users may be prompted to export from NSF to PST file format for a variety of reasons. Nonetheless, the following list of frequent reasons is provided to users who switch from Lotus Notes to Outlook.

  • Outlook is a Microsoft application, thus consumers found it to be more readily available and convenient altogether. A component of Microsoft 365 is Outlook as well.
  • As cost-efficiency is a metric that underpins all comparisons, one cannot ignore the price comparison. Lotus Notes is more expensive to use than Microsoft Outlook when compared.
  • We become comfortable with certain apps and find others more difficult. Outlook is more practical and simpler to use than Lotus Notes when it comes to ease of use, nevertheless. It takes highly skilled technical knowledge to use the Lotus Notes.
  • Users can work on multiple things at once with Outlook. However, Lotus Notes isn’t able to multitask. Put another way, Lotus Notes does not allow you to add numerous accounts, whereas Outlook does.
  • With Lotus Notes, mailboxes cannot be accessed offline; however, Outlook allows for this.
    Compared to Lotus Notes, Microsoft Outlook offers a greater variety of sophisticated technical features and security services to its consumers.

How to Move Lotus Notes NSF Files in Outlook Manually?

You can convert your NSF files to PST format using the technically advanced manual approach of importing NSF data to PST format. You should make a backup of your Lotus Notes database before utilizing the manual technique to protect your data for future usage, as there is a greater possibility of data loss.

#Use Import/Export Method

There are two steps to this process: the first is importing all of your mailboxes from the Lotus Notes environment. First, we will export CSV to Outlook, followed by exporting NSF CSV files. Let’s get specific:

Part 1. NSF File Export into CSV File Format

  1. Install the Lotus Notes program first, if you haven’t already.
  2. Click File, then Open to launch the Lotus Notes application.
  3. There will be a window opening. Click Open after choosing the desired NSF files to view.
  4. Once the chosen file has opened, click Export.
  5. Give the file name and location when exporting.
  6. Choosing the comma-separated value as the preferred file format is an important step.
  7. “CSV Export” will appear as a dialog box. Enter the data here according to what you need. How much to export (all documents or just a selected subset), what details to include, and how to establish the export character set are the questions.
  8. The NSF file data will be stored in a CSV file format once all of the previous procedures have been completed.

Part 2. Import CSV File Format to Outlook

  1. Open and run Outlook.
  2. Import/Export should be clicked after selecting Open& Export from the file menu.
  3. This will launch the Import and Export Wizard. Choose “Import from another program and file” in this section, then click Next to continue.
  4. Next, select Comma Separated Values.
  5. Visit the CSV file from its saved location by clicking the Browse button. Don’t forget to choose the option for scenario duplication.
  6. To store the exported data from the NSF file, select the Outlook folder (in this case, CSV), then click Next.
  7. Import “CSV” file into “Selected one” folder requires checking the checkbox. You can modify the destination and map custom fields as well.
  8. Once you click Finish at the end, Outlook will import your data.

Limitations of Manual Methods –

A few drawbacks of converting an NSF file to a PST are listed below:

  • Because the manual method does not convert the calendar entries, it cannot ensure that the NSF file is completely converted to PST format.
  • Due to a variety of human faults, the manual procedure has a high risk of failing.
  • Because it can only export one NSF file at a time, this operation takes a very long time. It also has high setup expenses.
  • It is not feasible to convert items in a specific or selective manner.
  • Data loss is a serious risk when manual procedures are migrated.
  • It’s not very simple for inexperienced users. Non-technical users may require conversion assistance.

Professional Method to Bulk Import NSF Files into Outlook PST with Attachments

There are numerous restrictions when converting Lotus Notes to PST file format manually. Therefore, in order to get around all of these restrictions that can endanger their business, users can also use an automated third-party NSF to PST Converter solution. With the batch conversion feature of the CubexSoft NSF to PST Converter utility, NSF files can be converted to PST files. Both non-technical users and technical users can readily use the sophisticated utility. The user of this tool gets access to some incredible capabilities that will make the conversion process simple and quick.


We covered how to move Lotus Notes NSF files in Outlook in this blog post. Manual and professional methods are the two categories of methods. We have produced a CubexSoft NSF to PST converter tool, which is a very dependable and user-friendly solution, to help the shortcomings of the manual way. Thus, you ought to apply the NSF to PST converter program right away after reading this site.

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